eIDAS e-signing for the Baltics & EURequest access
Secure contract workflow · Baltics & EU

Drafted. Negotiated. Signed. Proven.

Run the whole contract in one secure workspace — from first draft to e-signature to court-ready evidence, kept in the EU. The other side can sign without an account.

Request early accessSee how it works
  • From draft to court-ready evidence
  • Sign with Smart-ID, Mobile-ID & EU eID
  • Your data stays in the EU
Signature request
QES

Service agreement

Final version

Agreed by both parties

via Smart-ID
Sign with Smart-ID
NegotiatedSignedEvidence

Signed & verified

QES · evidence stored · just now

  • eIDAS-compliant signing
  • EU data residency under GDPR
  • Court-ready evidence
  • No accounts for signers
A professional signing a document on their phone with a national eID
Signed · QESEvidence stored
Trusted European eID

Built on the rails Europe already trusts

DokDesk signs with the same national eIDs - Smart-ID, Mobile-ID and other eIDAS schemes - that millions of people across the Baltics and the EU already use every day to prove who they are.

  • eIDAS
  • Smart-ID
  • Mobile-ID
  • GDPR
  • No new accounts or passwords - signers use the eID they already have.
  • Identity, signing and data all stay inside the EU under GDPR.
How it works

From template to a signed contract with full evidence

Five steps, one secure workflow - no PDFs over email, no version chaos, and a defensible record on every signature.

  1. 01

    Step 01

    Template

    Start from a reusable template - dynamic fields, variables, text blocks, clauses, structure and party details - so you never rewrite a contract from scratch.

  2. 02

    Step 02

    Contract

    Create the contract from a template and link it to your contacts. It holds the parties, the data, the status, the current version and a history of every action.

  3. 03

    Step 03

    Negotiate

    Both sides review, propose changes and agree the final wording on one up-to-date version inside DokDesk - no PDFs back and forth over email, no version chaos.

  4. 04

    Step 04

    Sign

    Send signers a secure link - no account needed - and capture signatures at the SES, AES or QES level via Smart-ID, Mobile-ID and EU national eIDs.

  5. 05

    Step 05

    Evidence

    Every signed contract carries a full evidence base: who signed, when and how, signer email, IP/device metadata, timestamp, audit trail, signature status and the final container.

What's inside

Everything the contract needs, in one workspace

DokDesk covers the whole path from a reusable template to a signed contract with a defensible evidence base - inside a workspace with role-based access for your team.

Reusable templates

Build templates once with dynamic fields, variables, text blocks and clauses, then produce contracts fast - fewer manual errors, consistent wording.

Service agreement

Between {{client}} and {{company}},

fee {{amount}}, valid until {{valid_to}}.

5 fields3 clauses

Smart data fields

Variable data - client, company, address, amount, date, validity term, signer details - fills the contract automatically, so production is fast and accurate.

Contacts

Manage clients, companies, counterparties and signers - individuals, companies and company representatives - and reuse them across contracts and signing.

ACAcme UABCompany
JDJ. DapkusSigner
MNM. NorkusIndividual

Collaborative negotiation

Review, propose changes and agree the final text on a single live version. One source of truth replaces email PDF ping-pong and version chaos.

Notice period of 30 14 days before renewal.

LLegal proposed a changeAgreed

Secure-link signing

Signers open a secure link and sign - no account, no app, no friction - across the sent, opened and signed flow.

dokdesk.com/sign/x9f2k
Open & sign
no account · no app

Three signature levels

SES, AES and QES. The architecture is laid out so Smart-ID, Mobile-ID, eID and qualified providers can plug in. QES is the EU legal equivalent of a handwritten signature.

SES
AES
QES
Legal weight: QES > AES > SES

Court-ready evidence

Who, when and how each party signed, plus email, IP/device, timestamp, audit trail, status and the final container - a signed contract with a clear history.

Who signed
When
How
IP / device
Audit trail · 3 events stored

Workspace & roles

Each company works in its own workspace with role-based access - owner, admin, manager, legal, viewer - over contacts, templates, contracts and signed documents.

OwnerAdminManagerLegalViewer

Branding

Apply your logo, colours and company details to contracts, signing pages and notification emails so every document looks professional and trustworthy.

DokDesk
Your brand on every page
Why DokDesk

Not just a signature - the whole contract workflow

DocuSign drops a signature box onto a file. Paper and email can't negotiate a single live version or prove who signed. DokDesk runs the whole path - template, negotiation, eID signing and a court-ready evidence base - in one place.

DokDesk compared with DocuSign and paper plus email
CapabilityDokDeskDocuSign & co.Paper + email
Whole workflow: template, negotiate, sign, evidence
Native Baltic eID signing (Smart-ID, Mobile-ID)
Choose the signature level per document (SES / AES / QES)
QES - handwritten-equivalent across the EU (eIDAS Art. 25)
Collaborative negotiation on one live version
Signers sign with a secure link - no account needed
Full per-signature evidence base / audit trail
Workspace with role-based access
EU data residency
Signing

Pick the right signature level for each document

DokDesk supports the three eIDAS levels - Simple, Advanced and Qualified. Only a Qualified Electronic Signature (QES) carries the legal effect of a handwritten signature across the EU (eIDAS Art. 25).

SES

Simple Electronic Signature

Click, consent and a typed signature. Cannot be denied legal effect or admissibility just because it is electronic (eIDAS Art. 25(1)) - but it is not handwritten-equivalent.

Use it for: Internal sign-offs, simple consents and low-risk approvals.

AES

Advanced Electronic Signature

Uniquely identifies the signer and links the signature to the document, protecting its integrity. Stronger probative value than SES; not automatically equal to a handwritten signature.

Use it for: Commercial contracts where the signer's identity matters.

QES

Qualified Electronic Signature

The only e-signature with the legal effect of a handwritten signature across all EU member states (eIDAS Art. 25). The architecture is laid out so Smart-ID, Mobile-ID, eID or qualified providers can be plugged in.

Use it for: High-value or regulated agreements that must equal a wet signature.

eIDAS Art. 25 · handwritten-equivalent level

Smart-ID and Mobile-ID - the rails roughly 3 million people across the Baltics already use - plug in for QES. Smart-ID is a certified Qualified Signature Creation Device, so its signatures can qualify as QES and are accepted EU-wide.

Evidence

A signed contract, not just a signed file

After signing, DokDesk stores a full evidence base for each signature - so when a contract is questioned, you can show exactly who signed, when, how and with what identity.

  • Who signed (signer identity)
  • When they signed (timestamp)
  • How they signed (signature level / method)
  • Signer's email
  • IP / device metadata
  • Audit trail of every action
  • Signature status
  • Final document / container
Evidence record
Signed
SignerA. Kazlauskas
MethodSmart-ID · QES
Timestamp2026-06-25 14:02 EET
IP / device78.61.x.x · macOS
StatusCompleted

Audit trail

  • Sent · secure link delivered
  • Opened by signer
  • Signed · QES verified
Stored in the EU under GDPR
  • EU data residency
  • Encrypted at rest
  • Qualified timestamps
  • Audit-logged
FAQ

Frequently asked questions

Short answers on negotiation, legal validity, signature levels, supported eIDs and EU compliance.

Still have questions?

Tell us about your contract workflow and we will get your team set up in early access.

Request early access

eIDAS SES / AES / QES · data stays in the EU

Blog

Guides on contracts, e-signing and evidence

Practical takes on eIDAS signature levels, negotiation and what makes a signature hold up.

Laptop on an office desk displaying a document opened for review before electronic signing, with printed papers beside itSigning

What Is an ADOC File? How to Open, Sign and Verify Lithuania's National Document Format

ADOC is Lithuania's national format for electronically signed documents, defined by the Chief Archivist and used across public institutions. Here is how to open, verify and sign an .adoc file — and when a signed PDF is the better choice.

How-to
Jul 3, 20268 min read
Person reviewing an electronically signed document on a laptop in an officeSigning

What Is an .edoc File? How to Open, Sign and Verify Latvia's eDoc Format

A practical guide to Latvia's eDoc signed-document format: how to open, sign and verify .edoc files, and when to choose eDoc, PDF or ASiC-E instead.

How-to
Jul 3, 20268 min read
Laptop on an office desk showing a digitally signed contract container being checked for valid signaturesSigning

ASiC-E and BDOC Files Explained: How to Open, Sign and Verify .asice Containers

ASiC-E (.asice) is the EU-standard signed container and Estonia's default digital signature format; BDOC is its older profile. Here is how to open, verify and choose between them.

How-to
Jul 3, 20268 min read
A person at a bright office desk reviewing a contract on a laptop while confirming an eID signing code on their smartphoneSigning

How to Sign a Document Electronically with a National eID (Smart-ID, Mobile-ID): A Baltic Step-by-Step Guide

A practical step-by-step guide to signing documents electronically with a national eID such as Smart-ID or Mobile-ID: choosing the eIDAS level, the signing flow from secure link to signed container, and the evidence that remains.

How-to
Jul 3, 20268 min read
Person at an office desk reviewing a contract on a laptop while holding a smartphone used to confirm an electronic signatureSigning

How to Sign Documents with eParaksts: Latvia's National E-Signature, Step by Step

eParaksts is Latvia's state e-signature, operated by LVRTC. Here is how to create an account, sign a document step by step, and pick the right output format.

How-to
Jul 3, 20268 min read
Two colleagues at an office desk reviewing a printed contract next to a laptop, one pointing at a clausePlaybook

Purchase-Sale Agreements in Lithuania: Key Terms and How to Sign Them Electronically

A practical guide to purchase-sale agreements in Lithuania: the terms every contract needs, when notarial form is mandatory, what a preliminary agreement does, and how eID-based e-signing keeps the deal defensible.

Contract management
Jul 3, 20268 min read
Two colleagues at an office desk comparing two printed contracts beside a laptop, with a smartphone showing a national eID signing promptPlaybook

Käsundusleping vs Tööleping: Estonia's Mandate Agreement and Employment Contract, Explained

A practical guide to Estonia's two most common work contracts — the mandate agreement (käsundusleping) and the employment contract (tööleping): what each covers, the classic differences, the risks of choosing wrong, and how to sign both with a digital signature.

Contract management
Jul 3, 20268 min read
Two business professionals reviewing a printed non-disclosure agreement at an office desk before signingPlaybook

NDA Signing: The Complete Guide to Templates, Clauses and E-Signatures

When you need an NDA, mutual vs one-way, the clauses a solid NDA template must contain, and how to sign an NDA online with eIDAS e-signatures that hold up as evidence.

Contract management
Jul 3, 20269 min read
Two colleagues at a modern Baltic office desk reviewing a printed contract beside a laptop, with a smartphone showing a national eID signing promptSigning

DocuSign Alternatives in the EU and Baltics: eIDAS QES, Data Residency, and Native eID Signing Compared

A practical guide to choosing a DocuSign alternative built for the EU and Baltics, weighing eIDAS signature levels, EU data residency, native eID support, and court-ready evidence.

Alternatives
Jun 25, 20268 min read
A bright modern office desk where a new hire signs an employment contract on a laptop and smartphone using a national eID app, printed contract pages and a coffee cup beside the keyboard.Compliance

Can You Sign Employment Contracts Electronically in the EU? Validity, the Right eIDAS Level, and National Labour-Law Nuances

Electronic signatures are valid for employment contracts across the EU, but the right eIDAS level and national labour-law formalities decide whether yours will hold up. Here is how to get it right.

Employment
Jun 22, 20268 min read
A bright EU office desk with a printed contract, a fountain pen resting on paper, and a smartphone showing a national-eID signing app mid-signatureCompliance

Wet Signature vs Electronic Signature: When EU Law Still Requires Ink (and When It Doesn't)

A clear, practical guide to wet signature vs electronic signature under EU law: why an eIDAS e-signature covers almost every business contract, and the narrow cases where ink or notarisation is still required.

Wet vs e-sign
Jun 19, 20268 min read
A contract moving through its lifecycle stages from template drafting and negotiation to electronic signing and secure storageCLM

Contract Lifecycle Management Explained: The Stages, the Software, and Where It Fits

A practical, jargon-free guide to what contract lifecycle management actually is, the stages every contract moves through, and how a CLM differs from a simple e-signature tool.

Jun 9, 20269 min read
A person signing a digital contract on a tablet with a national eID, illustrating eIDAS electronic signatures in the EUCompliance

Is an Electronic Signature Legally Binding? The EU Answer Under eIDAS

In the EU, electronic signatures are legally binding under the eIDAS Regulation — but the strength of that effect depends on whether you used a simple, advanced or qualified signature.

Legal effect
May 19, 20269 min read
A person confirming an electronic signature on a contract using a national eID app on their smartphoneSigning

How to Create an Electronic Signature: Free Methods and When They Actually Count in the EU

A practical guide to creating an electronic signature for free, and the step most guides skip: making it legally count in the EU with a verified national eID at the right eIDAS level.

How-to
Apr 28, 20269 min read
A smartphone displaying a digital identity wallet app against an EU-themed background, representing eIDAS 2.0 and electronic signingCompliance

eIDAS 2.0 Explained: The EU Digital Identity Wallet and What It Changes for E-Signing

A plain-English guide to what eIDAS 2.0 changes, how the EU Digital Identity Wallet works, and what it means for electronic signing across the Baltics and the EU.

eIDAS 2.0
Apr 7, 20268 min read
A laptop showing a contract document with an electronic signature field, beside a smartphone displaying a national eID authentication promptCLM

Contract Management Software: A Buyer's Guide for Baltics and EU Teams

A practical, even-handed guide to evaluating contract management software for teams in the Baltics and the wider EU, with the features to demand and the questions to ask.

Contract management
Mar 17, 20269 min read
eIDAS document signing on a tabletCompliance

eIDAS Electronic Signatures: A Complete Guide to the Three Levels, Legal Effect, and National eIDs

A plain-English guide to the three eIDAS signature levels, what each one means in court, and how national eIDs like Smart-ID and Mobile-ID connect to them.

eIDAS
Feb 24, 20268 min read
Signing on a phone with a national eIDSigning

SES vs AES vs QES: The Practical Difference Between the Three eIDAS Levels (and How to Choose per Document)

A plain-English guide to the three eIDAS electronic signature levels and a practical way to match each document to the right one.

SES · AES · QES
Feb 3, 20267 min read
A signed contract on a deskPlaybook

What Makes a Signed Contract Hold Up in a Dispute: Evidence, Audit Trail, Identity and Timestamps

When a contract is challenged, it is the electronic signature evidence around it — identity, timestamps, audit trail and the signing record — that decides whether it holds up.

Evidence base
Jan 13, 20268 min read
Confirming a signature on a smartphoneSigning

Signing With Smart-ID and Mobile-ID: How Baltic National eID E-Signing Works (and Why No Account Is Needed)

A plain-English look at how Smart-ID and Mobile-ID let people in the Baltics sign contracts with their national eID, with no account required.

Smart-ID · Mobile-ID
Dec 16, 20256 min read
Two people reviewing a contract togetherPlaybook

Contract Negotiation Version Control: One Live Version, Full History, No "final_v7" PDFs

How to replace the email-attachment shuffle with one live contract version, a clear change history, and a clean handoff to e-signing.

Negotiation
Nov 25, 20257 min read
A clean modern office deskCompliance

GDPR and EU data residency for contracts: where your signing data lives and why it matters

A plain-English look at GDPR and EU data residency for contracts: where your signing data is held, what a court-ready evidence base actually stores, and why keeping it inside the EU matters.

GDPR
Nov 4, 20257 min read
All articles
Early access · Baltics & EU

Ready to sign your first contract?

One secure workflow - reusable templates, negotiation on a single live version, eID signing at the SES, AES or QES level, and a full evidence base on every signature.

Request early access
  • No account for signers
  • eIDAS SES / AES / QES
  • Court-ready evidence
Evidence recordSigned
WhoVerified
When14:02 EET
HowQES
Evidencestored
Early access

Join the DokDesk waitlist

Tell us about your contract workflow and we'll get your team set up. Pricing is being shaped with the first teams - never a cut of your deals.

By continuing, you agree to our Terms and Privacy Policy.