Employment contracts, signed before the first day
Prepare employment contracts from a reusable template, sign them with EU national eIDs at the right eIDAS level, and keep a court-ready record for the personnel file.
Hiring paperwork that keeps up with hiring
The offer is accepted - the contract should not take a week of printing and scanning.
One vetted template, many hires
Keep your employment contract template current in one place, with dynamic fields for role, salary, start date and term - every new contract starts from the approved wording.
Changes stay on the record
If terms move during the offer stage, both sides see one live version - and the history of every change stays with the contract.
New hires sign with their own eID
The candidate opens a secure link and signs with Smart-ID or Mobile-ID - no account, no printer, no scanned pages.
A record HR can rely on
The signed contract is locked with its evidence base - who signed, when and how - stored in the EU under GDPR for as long as you need it.
The right eIDAS level for an employment relationship
Employment contracts carry real obligations for years, so the signature deserves more assurance than a typed name. Under eIDAS, you can match the level to the stakes: an AES ties the signature to the signer and detects any later change, while a QES carries the legal effect of a handwritten signature across the EU.
National labour laws differ on form requirements and a few documents still need specific handling - our guide to e-signing employment contracts in the EU walks through the nuances. This is general information, not legal advice.
- AES or QES for contracts that must hold
- Signer identity from a national eID
- Amendments and annexes on the same record
- Retention in the EU, under GDPR
- Works for remote hires across the EU
From offer letter to personnel file, one workflow
Offer letters, employment contracts, amendments and confidentiality annexes all follow the same template → sign → evidence path, so HR keeps one clean record per employee instead of a folder of scans. DokDesk is not a law firm and does not provide legal advice; check the form requirements that apply to your jurisdiction.
Ready to sign your first contract?
One secure workflow - reusable templates, negotiation on a single live version, eID signing at the SES, AES or QES level, and a full evidence base on every signature.
- No account for signers
- eIDAS SES / AES / QES
- Court-ready evidence