eIDAS e-signing for the Baltics & EURequest access
How it works

From template to a signed contract with full evidence

Five steps, one secure workflow - no PDFs over email, no version chaos, and a defensible record on every signature.

  1. 01

    Step 01

    Template

    Start from a reusable template - dynamic fields, variables, text blocks, clauses, structure and party details - so you never rewrite a contract from scratch.

  2. 02

    Step 02

    Contract

    Create the contract from a template and link it to your contacts. It holds the parties, the data, the status, the current version and a history of every action.

  3. 03

    Step 03

    Negotiate

    Both sides review, propose changes and agree the final wording on one up-to-date version inside DokDesk - no PDFs back and forth over email, no version chaos.

  4. 04

    Step 04

    Sign

    Send signers a secure link - no account needed - and capture signatures at the SES, AES or QES level via Smart-ID, Mobile-ID and EU national eIDs.

  5. 05

    Step 05

    Evidence

    Every signed contract carries a full evidence base: who signed, when and how, signer email, IP/device metadata, timestamp, audit trail, signature status and the final container.

What's inside

Everything the contract needs, in one workspace

DokDesk covers the whole path from a reusable template to a signed contract with a defensible evidence base - inside a workspace with role-based access for your team.

Reusable templates

Build templates once with dynamic fields, variables, text blocks and clauses, then produce contracts fast - fewer manual errors, consistent wording.

Service agreement

Between {{client}} and {{company}},

fee {{amount}}, valid until {{valid_to}}.

5 fields3 clauses

Smart data fields

Variable data - client, company, address, amount, date, validity term, signer details - fills the contract automatically, so production is fast and accurate.

Contacts

Manage clients, companies, counterparties and signers - individuals, companies and company representatives - and reuse them across contracts and signing.

ACAcme UABCompany
JDJ. DapkusSigner
MNM. NorkusIndividual

Collaborative negotiation

Review, propose changes and agree the final text on a single live version. One source of truth replaces email PDF ping-pong and version chaos.

Notice period of 30 14 days before renewal.

LLegal proposed a changeAgreed

Secure-link signing

Signers open a secure link and sign - no account, no app, no friction - across the sent, opened and signed flow.

dokdesk.com/sign/x9f2k
Open & sign
no account · no app

Three signature levels

SES, AES and QES. The architecture is laid out so Smart-ID, Mobile-ID, eID and qualified providers can plug in. QES is the EU legal equivalent of a handwritten signature.

SES
AES
QES
Legal weight: QES > AES > SES

Court-ready evidence

Who, when and how each party signed, plus email, IP/device, timestamp, audit trail, status and the final container - a signed contract with a clear history.

Who signed
When
How
IP / device
Audit trail · 3 events stored

Workspace & roles

Each company works in its own workspace with role-based access - owner, admin, manager, legal, viewer - over contacts, templates, contracts and signed documents.

OwnerAdminManagerLegalViewer

Branding

Apply your logo, colours and company details to contracts, signing pages and notification emails so every document looks professional and trustworthy.

DokDesk
Your brand on every page
Signing

Pick the right signature level for each document

DokDesk supports the three eIDAS levels - Simple, Advanced and Qualified. Only a Qualified Electronic Signature (QES) carries the legal effect of a handwritten signature across the EU (eIDAS Art. 25).

SES

Simple Electronic Signature

Click, consent and a typed signature. Cannot be denied legal effect or admissibility just because it is electronic (eIDAS Art. 25(1)) - but it is not handwritten-equivalent.

Use it for: Internal sign-offs, simple consents and low-risk approvals.

AES

Advanced Electronic Signature

Uniquely identifies the signer and links the signature to the document, protecting its integrity. Stronger probative value than SES; not automatically equal to a handwritten signature.

Use it for: Commercial contracts where the signer's identity matters.

QES

Qualified Electronic Signature

The only e-signature with the legal effect of a handwritten signature across all EU member states (eIDAS Art. 25). The architecture is laid out so Smart-ID, Mobile-ID, eID or qualified providers can be plugged in.

Use it for: High-value or regulated agreements that must equal a wet signature.

eIDAS Art. 25 · handwritten-equivalent level

Smart-ID and Mobile-ID - the rails roughly 3 million people across the Baltics already use - plug in for QES. Smart-ID is a certified Qualified Signature Creation Device, so its signatures can qualify as QES and are accepted EU-wide.

Early access · Baltics & EU

Ready to sign your first contract?

One secure workflow - reusable templates, negotiation on a single live version, eID signing at the SES, AES or QES level, and a full evidence base on every signature.

Request early access
  • No account for signers
  • eIDAS SES / AES / QES
  • Court-ready evidence
Evidence recordSigned
WhoVerified
When14:02 EET
HowQES
Evidencestored